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Orders
WhatsApp, website and phone orders for delivery or pick-up.
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Stock
On hand at each location. Sales take stock off automatically.
| Product | Counted | In | Out | Sold | On hand |
|---|
Receive or move stock
Action
From
To
Product
Quantity
Note
Stocktake
Count every product on the shelf and type the numbers into the On hand column, then save. Do this at least once a month.
Recent movements
Today's sales
Every sale from every till, live.
| Time | Receipt | Items | Paid by | Total |
|---|
Top sellers
By location
Cash-up
Count the drawer at closing and check MoMo and card against the till.
Close the day
Recent cash-ups
| Day | Location | Takings | Cash |
|---|
Reports
Takings, best sellers and payment mix for any dates.
Pick a date range and press Show report.
Products & prices
Prices in GH₵. Product codes match the website catalogue.
| Code | Product | Category | Price | Cost | Margin | Reorder at | Status |
|---|
Staff & roles
Each person signs in with their own PIN, so every sale shows who made it.
| Name | Role | Works at | PIN | Status |
|---|
What each role can do
| Cashier | Manager | Owner | |
|---|---|---|---|
| Sell, orders, print | Yes | Yes | Yes |
| Cash-up | Yes | Yes | Yes |
| Refund, void | No | Yes | Yes |
| Receive, move, count stock | No | Yes | Yes |
| Reports | No | Yes | Yes |
| Products and prices | View | Edit | Edit |
| Staff and setup | No | No | Yes |
PINs stop staff using each other's names on a shared till. They aren't bank-level security: anyone with edit access to this till can change them.
Setup
Shop details and rules for every till.
Shop and receipts
Shop name
WhatsApp number
Instagram
Receipt note
Free decant: every
10 means every 10th decant is free.
Default reorder at
Opening float
Delivery fees (GH₵)
Database
Sales, orders and stock are kept in this till's shared database. Up to 25,000 records fit; ask Claude to archive old months when it gets close.